Hiring an applicant

Purpose

This tutorial shows how you hire a selected applicant in MatchLytics-Assessment and hand the applicant over to MatchLytics-Management as an employee. The motivation profile from the application process is then available in the team. As an alternative, it shows how you move an application to another position, for example for a rejection or an archive.

The example: Hamster Handels GmbH has advertised the position “Lagerhaltung” (warehousing) for its “Lager” team and invited several applicants – following the same procedure as in the tutorial Comparing many applicants. After the interviews, the choice falls on Franz, who also has the highest match at 82%.

Who can see this?

Only administrators see the Hire Applicant and Move Applicant buttons and their dialogs, if the product is enabled for your account; other users do not see them. For the profile of the hired applicant to appear in MatchLytics-Management, MatchLytics-Management must also be enabled for your account. There, you see the new employee with the List permission for the team and the employee’s results with the View permission; administrators see all teams.

Step 1: Select the applicant

1. Open Applications in the menu and select the position “Lagerhaltung” in the Position field.
2. Check the applicant’s evaluation once more in the Match column and via Results.

The Profile column contains three actions per application: Results, Hire Applicant and the blue icon for moving the application (see Alternative: Move the applicant).

Step 2: Open the Hire Applicant dialog

Click Hire Applicant in Franz’s row (marker 1).

The Hire Applicant dialog opens. The fields are still empty.

Step 3: Adopt and complete the data

1. Click Adopt Data (marker 1 in the image above). MatchLytics-Assessment fills the fields with the data from the application process and the position:

   • Email and Name from the invitation (required),
   • Job Profile from the template of the position, here “Lagerhaltung” (required),
   • Team remains empty because positions are not assigned to a team.

   

2. Check the details and complete the full name if the invitation only contained a first name.

3. In the Team field, select the team the new employee works in, here “Lager” (marker 1).

   

Step 4: Complete the hiring

1. Click Hire Applicant. MatchLytics-Assessment reports “The applicant has been successfully migrated as an employee”.
2. In the Applications table, Franz’s row now shows the disabled Hired button (marker 1). An applicant can only be hired once.

Click Cancel to close the dialog without hiring the applicant.

Step 5: The employee in MatchLytics-Management

The hired applicant is now a user in the system. If MatchLytics-Management is enabled for your account, the motivation profile from the application process is transferred there; the questionnaire does not have to be answered again.

1. In MatchLytics-Management, open Team › Employee (1).
2. Select the “Lager” team in the Team field (2).
3. Franz appears in the employee table. The Motivation Type column shows the type from the motivation profile (3).
4. Click Result (4) to open the motivation profile and the other evaluations.

1. Team › Employee – Opens the table of the employees of the selected team in MatchLytics-Management. All roles see this menu item.
2. Team – Selects the team whose members the table shows, here “Lager”. When the page opens, the first team in the list is preselected.
3. Motivation Type – Name of the type from the employee’s latest completed motivation profile. For a hired applicant, it comes from the application process, so the employee does not have to answer the questionnaire again.
4. Result – Opens the motivation profile and the other evaluations of the employee. The button is active if a completed profile exists and you may see it: as a team leader, as an administrator, with the right View or for your own profile.

From here on, the team leader and the employee continue with the functions of MatchLytics-Management, for example with the interview guidelines and the team profile.

Alternative: Move the applicant

Not every applicant is hired. With Move Applicant, you file an application under another position, for example a dedicated “Rejections” or “Archive” position, or check it for another position.

1. Click the blue icon for moving the application in the Profile column. The Move Applicant dialog opens.
2. Select the target position in the Position field. Only positions that are not archived are available.
3. Enter a freely selectable note in the Tag field, for example the reason for the move. An existing tag is prefilled.
4. Click Confirm.

After the move, the selection in the Position field automatically switches to the target position. The application appears there with the tag in the Tag column.

Notes

Use MatchLytics-Assessment

You can order the product MatchLytics-Assessment (or request a test account) at MatchLytics-Assessment.